Project Administrator – Paoli, PA

Project Administrator

Paoli, PA

Warfel Construction Company is currently searching for a construction Project Administrator to join our team based in Paoli, PA. The construction Project Administrator will focus on providing ongoing support to the project management and operations teams with various project related duties. Additionally, this role will support efficient office operations, such as answering phone calls, scheduling meetings, greeting visitors, and leading events and activities for the Paoli team.

Job Responsibilities

Job responsibilities include, but are not limited to, the following:

• Interact with the project team to support the Project Executive, Senior Project Manager, Field Supervisors, Project Manager, Project Engineer, and Field Engineers.
• Set up and distribute project documentation in computer software systems. This includes, but is not limited to, submittals, RFIs, contract documents, contracts, change orders, meeting minutes, AIA invoices, schedules, and memorandums.
• Attend in house project meetings.
• Visit jobsites several times a year, as needed, to better understand construction processes and ensure visibility to the project team.
• Be responsible for daily communication with subcontractors and suppliers regarding contracts, submittals, RFIs, and payments.
• Be responsible for the management of Owner Invoice processing and the Subcontractor Payment system. This includes responsibility for tracking down and receiving all compliance documentation according to Standard Operating Procedures (SOPs).
• Process incoming mail and distribute it throughout the office accordingly.
• Provide administrative support to ensure efficient operations within the office environment. This includes answering phone calls in a friendly manner, scheduling meetings, and supporting visitors as they arrive.
• Utilize software to track and update projects.
• Maintain company confidential information with regard to all accounting activities.
• Distribute various forms, documents, AIA invoices, contracts, purchase orders, and change orders.
• Perform other duties as assigned.

Qualifications

• High School diploma or GED equivalent.
• Post high school degree and/or college experience is helpful, but not required.
• Successful organizational skills.
• Excellent written and verbal communication skills.
• Ability to work in a detailed and accurate manner.
• Computer literacy skills and application.
• Demonstrate the ability to interact as a team player.
• Ability to multitask based on priorities.
• Learning agility and retention skills.
• Teamwork is a key component within Warfel. Working together with other employees and departments is essential to a successful work environment.

Physical Requirements

• Ability to remain in a seated or standing stationary position for extended periods, up to 8 hours per day.
• Ability to operate a computer keyboard, mouse, phone, and standard office equipment.
• Ability to navigate active, unpaved construction sites, uneven terrain, mud, gravel, and loose debris.
• Capacity to stand and walk for extended periods during site walkthroughs.
• Ability to lift, carry, and transport office supplies and mail weighing up to 25 pounds.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation & Public Holidays)
• Parental Leave
• Employer Paid Short Term Disability

Warfel is an equal opportunity employer.

Warfel Construction Company provides reasonable accommodations to qualified individuals with disabilities during the application and hiring process.

Employment with Warfel Construction Company is at-will and may be terminated at any time, with or without cause or notice.